Gain control of your email inbox with simple organization tips and techniques.
If you are like me, you are buried under an avalanche of e-mail. It is an avalanche of my own doing and I take full responsibility for the current state of my inbox. Unfortunately, I created the avalanche by submitting my email for every newsletter, coupon, and special offer presented to me. I am my own worst enemy!
The excessive emails didn’t cause an issue until I tried to update my cell phone and realized the phone was out of enough memory. Why? Because my email boxes (in, out, trash, junk) were full to the brim with email.
Time to take control of the email situation and clean up the inbox.
Stop the Flood of Incoming Email
Unsubscribe from everything I don’t absolutely read. I know this is contrary to every blogger’s desire but, honestly, what is the point of sending a newsletter someone is going to delete it without reading? Better for me to unsubscribe and gain peace.
Turn off email notifications. Twitter, FB, Pinterest, Instagram, LinkedIn – all send email notifications for every little thing. I turned them all off. No notices when there’s a retweet, like, follow, pin, etc. I already check these accounts daily so I don’t need the email to keep me current.
Delete everything I don’t have time to read or that is simply junk mail.
Empty the Trash. Empty the trash and junk folders.
Organize the Inbox
Now organize the remaining email. The following tips come from PC Magazine for organizing your desktop email accounts.
Tip 1 – Archive Folders. Create a folder for each previous year in the inbox; i.e. 2010, 2011, 2012, etc. Sort the inbox by year, highlight and select a year, and move into the right folder.
Tip 2 – Subject Folders. Create subject folders for the inbox. For instance, create “answering service”, “utilities”, “Twitter”, “Pinterest”, etc. In Outlook create a rule to sort mail into the right folder. The folders appear on the left side of the screen and will have a number for each new email received.
Tip 3 – Create one account for newsletter, coupon, and specials. Create a free email account used only for sign ups and non-critical email. Email accounts are available through Yahoo, Google, Hotmail, and more.
Different Email Software Platforms
Outlook – Select “Rules” in the Home tab. Select “Create a Rule“. Create a rule to sort mail by sender, subject, and where to place the mail.
Gmail – Select the gear icon on the upper right corner of the screen. Select “Configure Inbox“. Here select the sections to sort mail. This will also create tabs at the home screen of the inbox. This is a wonderful article and tutorial to help.
Want more? Click the Gear Icon; select “Settings”. Here you can configure filters, sorting functions, circles, etc.
iPhone – Delete email often. iCloud users allows the set up of rules to help manage mail. Click here for an iCloud tutorial.
Keep It Clean
The world gains millions of new email users every hour. This means more and more emails are sent each day. Stay on track to keep the inbox clean and organized; this helps gain back precious time for yourself and family each day.
Good luck with the clean up. You can do it!
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